ACADEMIC POLICIES AND REGULATIONS

ADMINISTRATION OF CURRICULUM

Academic policies of the college are discussed by the Academic Policy and Planning Committee and voted on by the faculty.

STUDENT RECORDS

Electronic Student Information

OPUS (Online Pathway to University Students) is Emory’s student information system on the web. Students are able to register (i.e. add, drop, and swap courses); view unofficial transcripts, grades, schedule changes, registration appointment times, academic adviser’s name, billing information, financial aid information, whether or not a hold has been placed on the student’s account; and addresses, telephone numbers, and email addresses.

Student grades are available only on OPUS for password-protected viewing.

Official Transcripts

Emory University has partnered with Parchment to issue official transcripts. Students may access the Parchment website through OPUS. Students will need to create a profile in Parchment before placing a transcript order. Transcripts include the entire scholastic record; no incomplete or partial transcripts will be issued. No transcripts or official statements of any kind will be issued for students whose records show financial indebtedness to Oxford College or any other official holds on their records. There is no per transcript fee, but special delivery (rush ordering) handling fee may be assessed.

FERPA

Emory University recognizes a student’s right of privacy and is committed to protecting students from improper disclosure of private information. In accordance with the Family Education Rights and Privacy Act (FERPA) of 1974, Oxford College of Emory University limits the disclosure to others of all private information from educational records without the student’s prior written consent. The written consent form must be signed and dated and must specify the records to be disclosed and the identity of the recipient. The student may rescind this consent form at any time.

 View the FERPA policy at inside.oxford.emory.edu/academics/registrar/ferpa.html.

Student responsibilities (illustrative not exhaustive): know and understand FERPA regulations. As applicable, file consent for disclosure of private educational information.

Typically involved Oxford parties: ASC, Registrar’s Office.

Possible outcomes (illustrative not exhaustive): access, or denial of access, for designated individuals to a student’s private educational information.

Sealed Records

All appeals and petitions noted in this Catalog are null and void once a student’s degree has been conferred by Oxford College. A student’s academic record is sealed when the degree is granted, and no changes to the record will be made per Emory University’s sealed records policy.